Grant recipient responsibilities

Accepting your offer

To accept the grant offer, please read and sign the agreement (on page 2), scan and attach the entire agreement, including all attachments, to the 'Agreement and Invoice Upload Form' at the DPC SmartyGrants portal.

Ensure you read if there are any special conditions to the grant agreement (outlined on the first page or in Attachment 1).

For payment, attach and submit an account confirmation bank statement (a copy of a recent bank statement showing your account details) and a tax compliant invoice using the 'Agreement and Invoice Upload Form' at the DPC SmartyGrants portal. Address your invoice to the Department of the Premier and Cabinet, Multicultural Affairs. Organisations may request an invoice template from Multicultural Affairs.

If you are registered for GST with the Australian Tax Office, ensure your invoice is inclusive of GST. If you are not registered do not include GST on the invoice.

For projects commencing 1 July, the invoice for payment must not be dated prior to this date.

DPC SmartyGrants portal

Spending and reporting on grant funds

You must only use the Grant for the Purpose during the Grant Period (outlined on the first page or in Attachment 1 of the funding agreement).

Funds must be expended within the dates of the Grant Period (outlined on page 1 of the agreement).

You must contact Multicultural Affairs with any changes to your grant project. Notify of changes to:

budget items
project start or end date
venues (for festivals and events).

Variations may be negotiated and agreed in writing between the Recipient and the Government Party. Requests for a variation must be made during the term of the funding agreement. To request a variation, contact the Grants Team.

The Grant Evaluation and Expenditure Report is accessible by the applicant (SmartyGrants ‘User’) at the DPC SmartyGrants portal.

Final reports are due one month after the end of the Grant Period
Receipts and salary transaction records must be provided for all expenditure items over $100.

Funds not expended within the Grant Period must be repaid to the Department of the Premier and Cabinet.

If you are required to repay the unexpended funds an invoice will be issued to you by the Department
Tax invoices / receipts for all items purchased with the one-off grant need to be retained by the organisation for auditing purposes.

Acknowledging grant support

Any organisation receiving funding or support through the Department of the Premier and Cabinet is asked to include our logo on any marketing and communications materials. Examples of marketing materials include programs, correspondence, posters, flyers, or newsletters.

Government of South Australia Branding Guidelines (PDF, 2.8 MB)

Department of the Premier and Cabinet logo (supported by) (ZIP, 2.0 MB)

Marketing material containing the department's logo must be approved prior to publishing. Please contact us to ensure you meet branding guidelines.

Text acknowledgement of the government’s support in the form of 'Supported by a grant from the Department of the Premier and Cabinet' may be used where appropriate.